Reports can be scheduled as once off or as recurring. You can create them using the UI or the API.

To access it, open the UI and click Audit Report -> New report. Choose your filters and schedule it to run as a once off or at recurring intervals.

Many of the fields listed above are also returned in the transaction response when the transaction is confirmed (these fields are detailed in the Transaction Fields and Transaction Lines Object Fields topics). You can use these API response fields to provide liability data to your own reporting applications or ERP systems.

API-based Reporting

This topic describes how to use the UI to create reports. You can also use the API to integrate reports in your applications. See Reporting API.

Report Storage

You can use the service's storage or you can connect your own custom Cloud storage location to store reports. Details are provided in the Report Storage topic.

Report UI

The Audit Reports UI shows existing reports. It is divided into 2 sections:

Existing Reports: Shows all complete reports.
Recurring Reports: Shows all recurring reports.

The following fields are displayed as columns on the UI:

Field	Description
Schedule time	The time the report or instance of the report is scheduled to run.
Trigger	Whether the report was a once off (Manual) or a recurring report (Recurring).
Status	The status of the report such as Done.
No. of rows	The number of rows in the report.
Start month/date	The month the reporting period starts in.
End month/date	The month the reporting period ends in.
Scope	The scope of the report. See Report Scope Values.
Region/country	The region or countries covered by the report.
Subdivision	Country subdivisions covered by the report.
Currency	The report's currency. All amounts will be converted to this amount.
FX source	The source of rates for currency conversions.
FX date type	The date used for currency conversions.
Product classes	The product class. See Product Classes.
Download	Click the link in this column to download the report file.

Creating Reports

To create a report, click New Report. The following UI is displayed:

The following filters are available. All are required:

Filter	Description
Country/Region	Select a country or region.
Subdivsion	Select a country subdivision, if one exists.
Report Scope	Specify the parties you want to be in the report such as the Platform, Seller or Buyer or for all three combined. You can also filter data for self-billed transactions. See Report Scope Values.
Product Classes	Choose the product classes that are in the report. See Product Classes.
Transaction Type	Select Sale or Refund.
Currency	Choose the currency that you want to apply to the report. Any transactions in other currencies will be converted and displayed in columns prefixed with FX converted in the column name.
FX Source	Specify the source of the rate used in currency conversions. Currency conversions can use a number of different FX sources. For example, the ECB means the rate was supplied by the European Central Bank.
FX Date Type	Choose one of the following date types for currency conversions: - Order date: The date of the transaction or the order date provided with the transaction. - Day before order date: The rate that was available on the system on the day of the transaction. - Last day from selected date rate: The rate is taken on the last day of the reporting period.

Complete the selection and click Next to schedule the report.

Scheduling Reports

After you complete the filter selection, you need to schedule the report. Use the Report Schedule section of the New Audit Report UI to do so. The UI is shown in the following screenshot:

To schedule a report, complete the following steps:

Under Report Schedule to schedule a report. You can make it a one off or you can have it recur.
If you do create a recurring report, you can name it in the Recurring Report Name section.
Select the range of the reporting period. These values are inclusive.
Choose if you want to compress the output file. Click the gzip compression checkbox to do so.

Post Processing

Downloading Reports

To download a report, open the Audit Report UI and click the link in the Download column.

Output Fields

The following columns are output in the CSV file:

Column Name	API Field	Type	Description
Transaction type	`invoice_status`	String	Type of transaction, usually either a sale or a refund.
Product class	`product_class`	String	The product class indicates the type of product. See Product Classes.
Transaction kind	`kind`	String	Shows the type of transaction. For example, it can be `b2c`.
Import Country Code	n/a	String	The code that represents the import country.
Tax liability owner	`tax_liability_owner_code`	String	The party responsible for settling the tax owed to the Tax Authority (Platform, Seller, Buyer).
Invoice number	`invoice_number`	String	The number of the invoice for the transaction.
Seller platform name	n/a	String	The name of the platform that the Seller is selling from.
Seller platform code	n/a	String	The unique identifier of the platform in the the service.
Seller customs ID	`custom_id`	String	A custom identifier associated with the seller.
Invoice date	`invoice_timestamp`	String	The date the invoice was issued.
Refund date	`refund_timestamp`	String	The date the refund was created and the credit note issued. See Refunds.
Currency code	`currency_code`	String	The currency of the transaction.
Target currency code	n/a	String	The currency of the tax report.
Tax country code	`tax_country_code`	String	The country code of the tax authority.
Tax country subdivision code	`tax_country_subdivision_code`	String	The country subdivision code of the tax authority.
Tax country name	n/a	String	The long name of the country of the tax authority.
Fx source	`fx_source`	String	The source of the exchange rate used to calculate the tax due in the currency of the tax authority.
Exchange rate	`fx_rate`	String	The exchange rate used to calculate the tax due in the currency of the liable Tax Authority. This occurs when the Tax Authority's currency is different from the one specified in the `currency_code` field in the transaction.
Exchange rate date	`fx_date`	String	The date that the exchange rate was calculated if a foreign currency exchange is required. For example, when the Tax Authority's currency is different from the one specified in the `currency_code` field in the transaction.
Product CN code	`product_cn_code`	String	An optional field that you can use to specify a product code.
Product tax identifier	n/a	String	An identifier of the tax associated with this product.
Product reference number	n/a	String	A reference number that can be used to identify the product.
Amount	`amount`	String	The tax exclusive amount from the transaction.
Discounted amount	`discount_amount`	String	The discount amount excluding tax. See Discounts.
Tax amount	`tax_amount`	String	The tax amount of the transaction (in the original currency of the sale).
Discounted tax amount	`discount_tax_amount`	String	The discounted tax amount. See Discounts .
FX converted amount	n/a	String	The tax exclusive amount converted to the report's currency.
FX converted tax amount	n/a	String	The tax inclusive amount converted to the report's currency.
Total amount	`total_amount`	String	The total amount, including tax, of the transaction.
Discounted total amount	`discounted_total_amount`	String	The discount amount including tax. See Discounts.
Buyer tax number	`buyer_tax_number`	String	The buyer's tax number. See Vertex Validator.
Buyer tax number valid	`buyer_tax_number_valid`	Boolean	Indicates whether the buyers tax number is valid. See Vertex Validator.
Reverse charge	`reverse_charge`	Boolean	Indicates whether a reverse charge applies.
Tax exempt	`tax_exempt`	Boolean	Indicates if the transaction is exempt from tax.
FX converted total amount	n/a	String	The total amount, including tax, of the transaction, converted to the report's currency.
Liability rule applied	`tax_liability_rule`	String	The rationale behind the assignment of the tax liability owner.
IOSS/OSS	`special_tax_scheme`	String	Indicates whether the transaction qualifies for IOSS or OSS. See Import One Stop Shop (IOSS) and One Stop Shop (OSS).
Special tax scheme	`special_tax_scheme`	String	Indicates if the transaction qualifies for a special tax scheme such as IOSS.
Transaction description	`description`	String	A description of the transaction.
Line description	`transaction_line.description`	String	A description of the line item.
Carrier id	`carrier_id`	String	The unique identifier of the logistics company or postal carrier.
Consignment id	`consignment_id`	String	The ID of the consignment.
Parcel reference	`parcel_reference_number`	String	Identifier that can be assigned to a parcel. For example, items that are packaged together could use the same reference.
Goods shipped from country code	`ship_from_address.country_code`	String	The country code where the goods have been shipped from.
Goods shipped from country subdivision code	`ship_from_address.country_subdivision_code`	String	The country subdivision code where the goods have been shipped from.
Goods shipped from country name	n/a	String	The long name of the country where the goods have been shipped from.
Ship to address country code	`ship_to_address.country_code`	String	The country code of the address that the goods have been shipped to.
Ship to address country subdivision code	`ship_to_address.country_subdivision_code`	String	The country subdivision code of the address that the goods have been shipped to.
Ship to address	`ship_to_address`	String	The address that the goods have been shipped to.
Ship to address country name	n/a	String	The long name of the country that the goods have been shipped to.
Billing address country code	`billing_address.country_code`	String	The billing address country code of the buyer.
Billing address country subdivision code	`billing_address.country_subdivision _code`	String	The billing address country subdivision code of the buyer.
Billing address	`billing.address`	String	The billing address of the buyer.
Billing address country name	n/a	String	The billing address long country name of the customer who has purchased the goods.
Key	`transaction_key`	String	The transaction key is a unique ID that is generated by a successful Store Transaction request. It is also used in the Confirm Transaction request. You can also use to identify a transaction.
Line key	`line_key`	String	ID that is generated by the service for each transaction line. It can be used to identify a line item in a transaction.
Referenced key	`transaction_key`	String	In the case of a self-billed invoice, this will be the transaction key of the sale to the customer.
Invoice URL	`invoice_image_url`	String	A link to the invoice that is generated when the transaction is confirmed.
Tax name	`tax_jurisdiction_type`	String	The type of sales tax. It can be `STATE`,`COUNTY`, `CITY` or `SPECIAL`.
Tax component tax rate	`tax_rate`	String	The rate of sales tax.
Tax jurisdiction code	`tax_jurisdiction_code`	String	Code of the taxing jurisdiction
Tax jurisdiction type	`tax_jurisdiction_type`	String	The type of the taxing jurisdiction
Tax authority id	`tax_authority_id`	String	The identifier for the Tax Authority.
Tax authority name	`tax_authority_name`	String	The name of the Tax Authority.
Tax component country subdivision code	n/a	String	The country subdivision code for the Tax component country.
Tax taxable ratio	n/a	String	The ratio of taxability.
Tax imposition	n/a	String	The Imposition that is defined in Vertex O Series. See Vertex O Series (Cloud) Integration.
Tax imposition type	`taxes.imposition_type`	String	The type of the imposition. This value is set in Vertex O Series. See Vertex O Series (Cloud) Integration.
Tax type	`taxes.tax_type`	String	The type of tax such as VAT.
Admin Destination Tax Area ID	n/a	String	This value is derived from the `tax_obligation_country_code_override` setting in the seller's settings. This value can be set to the `seller-country`, `ship_from` or `country_code` field in that setting.
Admin Origin Tax Area ID	n/a	String	This is derived from the seller's address information like the country and postal code.
Destination Tax Area ID	`ship_to_address`	String	This is derived from the Ship To address for physical goods.
Physical Origin Tax Area ID	`ship_from_address`	String	This is derived from the Ship From address for physical goods.
Delivery Term	n/a	String	The delivery terms.
Transaction stored	n/a	String	Indicates that the transaction is stored.
Transaction confirmed	n/a	String	Indicates that the transaction has been confirmed.
IP address	n/a	n/a	This field is not used. See Note 1.
Credit card number prefix	n/a	n/a	This field is not used. See Note 1.
Self declared address	n/a	n/a	This field is not used. See Note 1.
Evidence #1 type	n/a	n/a	This field is not used. See Note 1.
Evidence #1 country code	n/a	n/a	This field is not used. See Note 1.
Evidence #2 type	n/a	n/a	This field is not used. See Note 1.
Evidence #2 country code	n/a	n/a	This field is not used. See Note 1.
Evidence #3 type	n/a	n/a	This field is not used. See Note 1.
Evidence #3 country code	n/a	n/a	This field is not used. See Note 1.
Tax component tax amount	`tax_amount`	String	Amount of sales tax on the transaction
Tax component FX converted tax amount	n/a	String	The tax amount for the tax component in the report currency.
Exempt amount	n/a	String	The amount that is exempt from tax.
Taxable amount	`taxes.non_taxable_amount`	String	Percentage of the value that is taxable.
Nontaxable amount	`taxes.non_taxable_amount`	String	The amount that cannot be taxed.

Notes

The following notes apply:

Note 1: These fields are not used by the service. These may return values but these values should not be used.

Notifications

You can set up Webhook and Email notifications as described in the Webhook and Email Notifcations topic.